Description

POSITION OVERVIEW

Concordia on the Lake (COTL) is an active and independent living community for residents aged 62 and older. Rooted in the belief that retirement can expand life’s possibilities, COTL offers exceptional living experiences, beautifully maintained grounds and resident focused events.

The Controller should be a seasoned finance professional who leads all accounting functions, ensuring accurate financial reporting, robust internal controls, and compliance with industry standards and regulations.  We are searching for a candidate with exceptional accounting skills and a proven track record of excellence.

This role is both hands-on and strategic, responsible for processing accounts payable and receivable, maintaining operational budgets, conducting variance analysis, and preparing financial forecasts. The Controller also supports special projects such as software implementations, annual audits, and regulatory documentation. This role calls for a strategic thinker who can translate complex financial data into clear, actionable insights. Success depends on cross-departmental collaboration to advance our shared commitment to delivering exceptional experiences for every resident.

This position serves as the key financial steward for Concordia’s mission-driven operations, maintaining vigilance for signs of fraud and reporting concerns to safeguard our vulnerable population.

JOB SUMMARY: ESSENTIAL FUNCTIONS

• The Controller position is a full-time, in-office position that reports directly to the Executive Director.
• Responsible for all financial aspects of the facility and coordinates with all departments to ensure timely financial performance reporting.
• Process Accounts Payable (AP) and Accounts Receivable (AR) in a timely fashion.
• Manage vendor relationships, collect required documentation (W-9s, CICs), ensure timely and accurate payments.
• Oversee tenant invoicing and billing.
• Perform monthly bank reconciliations.
• Monitor and manage credit card usage, coding, and payments.
• Maintain accurate financial data and tenant records (electronic and physical).
• Administer security deposit tracking and reconciliation.
• Ensure all state and local taxes, including sales tax and property taxes, energy usage reporting are filed accurately and paid on time.
• Process property management fees and reimbursements.
•  Oversee payroll collection and processing.
•  Prepare and analyze Profit & Loss (P&L) statements.
•  Function as primary liaison between COTL and accounting firm for all financial matters.
•  Prepare quarterly and annual financial reports for senior management and ownership.
•  Prepare monthly, quarterly, and annual reports for the executive director and committees, as requested.
•  Monitor and manage property cash flow and coordinate the appropriate timing of issuing payments to vendors. Alert Executive Director and Asset Manager when cash flow problems exist.
• Ensure compliance with accounting standards, responsible for cash reconciliations, audit petty cash and cash banks, conduct internal audits, including testing of physical inventory counts.
• Attend 1:1, leadership and staff meetings as required.
• Perform other duties as required.

Requirements

BACKGROUND/EXPERIENCE

• Bachelor’s or master’s degree from a four-year college or university.
• Degree with a concentration in business or finance with an accounting major or minor and trackable coursework in financial analysis and auditing.
• 10+ years professional accounting experience with at least five of those years at the controller level or equivalent.
•  3-5 years minimum working in a multi-family property management setting.
•  Direct experience in accounting and Microsoft Office software.
•  Direct experience with AppFolio and Sage software systems.
•   Familiarity with HUD audits and commercial mortgage management is preferred. 
•   CPA is preferred but not required.
•   Experience working with vulnerable or elderly population is a plus.

SPECIAL REQUIREMENTS

• Has a thorough understanding of generally accepted accounting principles (GAAP).
• Has a proven track record of working independently, as well as within an active team environment.
• Has demonstrated organizational skills, attention to detail, and the professional agility to pivot when necessary from task to task.
• Has strong oral and written communication skills and can communicate effectively in a collaborative work environment.
• Has a demonstrated ability to follow through on commitments and meet deadlines.
• Willing to be a courageous thought partner with the Executive Director. The person in this role is a detail-oriented self-starter, but also a collaborative strategic thinker.